Time Creation Alignment Process Example

Hi ,

Do you ever feel that you are at the impact of time vs. being on our own time. Remember US humans created the concept of time and it seems we have let it take us over.

In this outline you will find ways to have time be yours to create your life and relationship to time the way you want it.

Goals:

  1. Create my schedule in a way that feels best for me
  2. Achieve my results by doing as much as I want to do vs what I think I need to do
  3. Feel free to add more

Time Creation Process Example

CategoryNameLength of MeetingDays to ScheduleTime Slots
Client Meeting - Intro Lifestyling Session 1 hr 30minsTues, Wed, Thurs11 AM, 2 PM, 5 PM
Client Meeting - Discovery Session30minsTues, Wed, Thurs11 AM, 2 PM, 5 PM
Client Meeting - Discovery Immersion Session 1 hrTues, Wed, ThursOpen
Client Meeting - Shared Vision Session 1 hrTues, Wed, ThursOpen
Client Meeting - Vision Creation Session 1 hrTues, Wed, Thurs11 AM, 2 PM, 5 PM
Client Meeting - Lifestyling Session 1 hr 15minsTues, Wed, Thurs11 AM, 2 PM, 5 PM
Client Meeting - Lifestyling Review Session30minsTues, Wed, Thurs11 AM, 2 PM, 5 PM
Client Meeting - Mastermind2hrsWed5:00 PM
Client Meeting - Lifestyling For Teams 2-8 hrsWedOpen
Client Meeting - Mastermind Vision Setting30minsTues, Wed, ThursOpen
Client Meeting - Office Hour1hrTues5 PM, 6 PM, 7 PM
Partner Meeting - Type of Partnership30mins-1hrOpenOpen
Partner Meeting - Type of Speaking (Podcast, Face-to-Face, etc.)30mins-1hrOpenOpen
Partner Meeting - Type of Vendor Meeting30mins-1hrWedOpen
Internal CreationCreation and Preparation1hrDaily9:00 AM
Internal CreationDaily Review30mins-1hrMon-Fri8:00 AM
Internal CreationBusiness Development1-1.5hrMon-Fri8:30 AM
Internal CreationContent Creating1hrDaily11:00 AM
Internal CreationPriority Tasks1hrDaily9:00 AM
Internal Meeting - Content Strategy Meeting30mins-1hrMon9:30 AM
Internal Meeting - Writing Meeting (Crushing Content Meeting)1hrWed/Thur10:00 AM
Internal Meeting - Financial Operations Meeting30minsMon11:30 AM
Internal Meeting - Financial Strategy Meeting30minsTuesday3:30 PM
Internal Meeting - Executive Meeting30mins-1hrMon8:30 AM
Internal MeetingDaily Huddle15minsTues-Thurs9:00 AM
Internal MeetingOperations Meeting1hrFriday11:00 AM
Internal MeetingStrategy Meeting1hrWedOpen
Internal MeetingMarketing Meeting1hrTuesOpen
Internal MeetingBusiness Development Meeting1hrTuesOpen
Internal MeetingProduct Meeting1hrTuesOpen
Internal MeetingClient Debrief15-30minsTues-Thurs3:00 PM
Internal MeetingClient Review Meeting30mins-1hrTues-Thurs4:00 PM
Internal MeetingClient Kick Off Meeting1hrMon & ThursOpen
Internal Meeting1hrMon & ThursOpen
Relationships: Leadership - Check-In with CEO (One on One Weekly/Bi-Weekly/Monthly Check-ins with Executives)30 minsFriOpen
Internal Meeting Daily Huddle for Secondary Company15 minsTues-Thurs
Internal Meeting Daily Huddle for Tertiary Company15 minsTues-Thurs
Internal Meeting Executive Meeting (For Secondary Business)1hrMons
Internal Meeting Executive Meeting (For a Tertiary Business)1hrMons
Relationship to SelfMeditation30 minsOpenOpen
Mental and Spiritual AlignmentAlignment Tool Completion and Review, Volunteer Time, etc.1hrOpenOpen
Physical Health: Body Movement Moving for Life (Gym, Yoga Class, etc.)1hr3-5 Days Per WeekOpen
Physical Health: Nutrition Meal PrepOpenOpenOpen
Relationships: RomanticDate NightOpenOpenOpen
Relationships: FamilyFamily TimeOpenOpenOpen
Relationships: PersonalPersonal Development Activites (Programs, Retreats, etc.)OpenOpenOpen
Passion & Purpose Continuous Learning Opportunities (Courses, Articles, Creative Time, etc.)OpenOpenOpen

Meeting Calendaring and Structures

Meeting Title and Agenda Examples

Personal Executive Meeting

1. Wins for the week
2. Schedule review
3. Project Management task review
4. Financial review
5. Attendees
– Person 1
– Person 2

Business 2 Executive Meeting

1. Wins for the week
2. Schedule review
3. Project Management task review
4. Biz Dev review
5. Attendees
– Person 1
– Person 2

Creation and Preparation
1. Outline action items from meeting
2. Send email template to prospect
3. Action items captured into CRM or Project Management system
4. Respond emails
5. Read background info such as website, linkedin profile and wikipedia of prospects you are meeting with
6. Set intention
Personal Financial Meeting
1. Wins for the week
2. Financial Reporting review (P&L, Passive Income, Projections, Balance sheet, Investment Performance)
3. Pending Items (Basecamp)
4. Next actions
5. Attendees
– Person 1
– Person 2
Office Hour

1. Review meeting requester
2. See how to support the other person
3. Record action items
4. Attendees
– Person 1
– Person 2

Business 1 Executive Meeting

1. Wins for the week
2. Schedule review
3. Project Management task review
4. Financial review
5. Attendees
– Person 1
– Person 2

Person to Person Internal Meeting

1. Introductions
2. Questionnaire
3. Presentation
4. Action Items Review

Financial Prep Review
1. Financial Reporting review (P&L, Passive Income, Projections, Balance sheet, Investment Performance)
2. Pending Items (Basecamp)
3. Next actions
4. Attendees
– Just you
Business Financial Meeting

1. Wins for the week
2. Basecamp review
3. Nadav financial dashboard review: Review Doc
4. Review Payments Made By Current Clients
5. Timesheet review
6. Closing items

Physical Health

Moving for Loving Life/Exercise/Shower
1. Personal Training:
2. Yoga: Yoga Tree | Battery Yoga
3. Soul Cycle: SoMa | Union Sq
4. Crossfit
5. Hiking/Walking
6. Running
7. Biking
8. Pampering: Monday 5:30 pm
9. Volleyball
10. Monday and Wednesday 6 pm
11. Saturday and Sunday at 9 am
Eating more superfoods and plants: Daily

Mental and Spiritual Health

1. Alignment Tool
2. Brain Wave
3. Meditation
4. Abraham while working out
5. Naps

Relationships

1. Children Check in
2. Good Vibes Outreach: Daily
Thinking good thoughts and reaching out to people

Purpose

1. Creative Time
2. Purpose Focus time

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